EVENT COORDINATOR JOB DESCRIPTION

Part-Time Events Coordinator at Whitelam Books

Responsibilities will include:

  • Booking author events for the bookstore, including:

    • Submitting grid requests and proposals

    • Going through catalogs for other event possibilities not in the grids and reaching out to authors/publicists

    • Answering emails from publicists and authors; deciding which events to say yes to, and (where appropriate) saying no in a nice way

    • Conveying and managing expectations for authors (and their publicists)

  • Coordinating events, including working with authors and publicists, as well as staff hosts (when other than yourself) on all details of the event:

    • Ordering books (work with owner to order)

    • Attending and hosting events

    • Arranging hosting for events you will not attend

    • Reporting internally on the event the next day and maintaining general analytics to pass on to publishers

    • Coordinating logistics of out-of-store events, including securing venues

  • Promoting and marketing events:

    • Press releases

    • Media contacts

    • Social media (work with Social Media Coordinator)

    • Maintaining event listings on the website and the internal master calendar

    • Spending one/two shifts per week on the floor as a bookseller

    • Collaborating and coordinating with your colleagues on all of the above

You bring:

  • At least three years’ experience in the book world (at a bookstore and/or publisher)

  • A broad awareness of current publishing, including comfort and knowledge in different genres

  • Excellent communications skills, both writing and speaking

  • Outstanding organizational abilities, an orientation to detail (there are lots of moving parts here), and a commitment to following through

  • Enthusiasm and hustle

  • An outgoing personality, desire to network, and ability to get things done

Bonus Experience:

  • Experience in planning events

  • Contacts in the publishing world

  • Understanding of and familiarity with our community

Other Requirements

  • Must genuinely enjoy being around and talking to people!  Must communicate well in person, on the phone, and via email.

  • Enthusiasm for keeping up with new titles.

  • Ability to bend, stoop, and lift boxes up to 40 pounds.  Ability to be on your feet for hours at a time.

  • ​Some nights and weekends required; hours and daily schedule will vary.

We look forward to hearing from you.

Whitelam Books is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics and/or veteran status

Job Type: Part-time

Pay: $16 per hour

Benefits:

  • Employee discount

  • Flexible schedule

Schedule:

  • Weekend availability

Work Location: Multiple Locations, primarily 610 Main Street, Reading, MA

Interested candidates, please send a cover letter and resume to liz@whitelambooks.com